Pearl Street Arts Fest 2020


Artist Frequently Asked Questions

Congratulations on being accepted to the 42nd Annual Downtown Boulder Pearl Street Arts Fest!  We look forward to having you here in July.

Below are the most Frequently Asked Questions from artists that we receive each year.  If you have any additional questions about the event that are not addressed below, please contact our Events Department.

 

Will the COVID-19 pandemic affect Pearl Street Arts Fest?

The honest answer is that, at this time, we don't know. We certainly hope that normalcy will return before our event in July but want to reassure all of you that should the event not move forward in July as planned for any reason all those who have paid booth fees will receive a full refund.  In order to keep our event planning on schedule, we ask that you please go ahead and accept or decline our invitation and remit your fees at your earliest convenience. 

Under normal circumstances, we have a strict refund deadline, but given the nature of the COVID-19 outbreak this year should you need to cancel at any time due to illness (yours or close family), you will receive a full refund and jury exemption to attend the show in 2021.  

Our thoughts are with all those who've been impacted in one way or another by COVID-19. Our organization is monitoring information as it becomes available to determine the safest course of action for residents, visitors and the downtown business community. Of utmost importance is the health and safety of you, friends, family, co-workers and the communities in which we live, work and visit. At some point, hopefully sooner rather than later, the world will return to a more normal vibe.  We will update this information and be in touch with all confirmed artists as the future becomes more clear.

 

What are the event hours?

Pearl Street Arts Fest's main hours are Saturday, July 18 from 10 am - 7 pm and on Sunday, July 19 from 10 am - 5 pm.  There is a new Preview for artists showing on 14th Street on Friday, July 17 from 3 - 8 pm. 

Please join us for the Artist Awards Breakfast on Sunday, July 19 at 8:30 am before you start the final day of the fest!

 

When is event set-up / can I set-up early?

For Artists on 14th Street (your booth number is 2 digits): set-up is on Friday, July 17 from 9 am - 3 pm.  Set-up may be possible if you arrive a little earlier, once the street is completely closed and secure, but please check with Event Staff first.

For Artists on the Pearl Street Mall (your booth number is 4 digits): set-up is on Saturday, July 18 from 6 - 10 am.  There is no Friday night set-up on the Pearl Street Mall.

 

How do I get a booth on the Mall?

Booths must be selected through the check out process in Zapplication.  Please refer to the instructions in your acceptance letter for details.  If Mall booths are sold out in the ZAPP® Shop, you may email us to be added to the Mall Wait List.  

 

How do I request a specific booth?

Please visit this page for instructions and to fill out the special booth request form. Links to the maps of every booth in the show are included. Please follow these instructions carefully so that we may process your request.  The deadline to submit a special booth request is Friday, May 29th.

 

Where is my booth?

Booth assignments will be sent out in mid to late June 2020, along with maps showing your specific locations.  We will also include a map of your assigned block, highlighting your booth, in your Artist Packet that you may pick up when you arrive for the show on either Friday, July 17 or the morning of Saturday, July 18.

 

Where do I park?

For 14th Street artists - on FRIDAY ONLY - you may park at the Boulder High School west parking lot, located at 1420 Arapahoe Avenue, Boulder, CO 80302.  Please do not park here on the weekend: this is just for Friday!!

Saturday and Sunday: Oversized vehicles and those with trailers may use the Justice Center parking lot, located at 6th and Canyon on Saturday and Sunday.  To walk back to your booth, follow 6th Street north to Pearl, then east (turn right) to the Pearl Street Mall (at 11th).  Please note: no camping is allowed in the City of Boulder.

For those of you with normal-sized vans and cars, we recommend you park in the City of Boulder parking garages – parking is free on Saturdays and Sundays in the garages – there is a charge for street metered parking on Fridays and Saturdays.  Garages also charge on Fridays.

For those on the far west end of the show (booths 1101-1115) the best place to park is in the garage at 10th & Walnut (underneath the St Julien Hotel).  There is very easy access back to the mall via a walkway between Walnut and Pearl where 10th Street would be if the street went through.  

For artists located in other parts of the show (1201-1418), we recommend parking at 14th & Walnut (above the RTD bus station) or 15th & Pearl (accessible from 15th or 16th streets).  

Information on Accessible Parking is available on the City's website.

Please Note: While parking IS free in the City garages on Saturdays and Sundays, you must keep your parking ticket in order to exit the garage when you leave. There is a $50 fee for lost tickets – so leave that ticket somewhere in your car so that you don't lose it.  Parking is not free on Fridays.

 

Where can I camp?

For those of you traveling in campers and RVs, you can camp at the Boulder County Fairgrounds in Longmont about 20 miles away. Their rates are very reasonable, but they do not take reservations.  There are also some campgrounds outside of Boulder in the foothills.  Visit Recreation.gov for details

Camping is not permitted anywhere in the City of Boulder.  

 

What is the sales tax rate for the show?

The Sales Tax Rate is 8.845%. 

The City of Boulder requires all visiting artists to obtain a City of Boulder business license.  You cannot pay your sales tax through us.  Visit the City of Boulder’s business licensing page on their website and click on Complete a Business License Application under Registration, and fill out the licensing form. The fee is $25. This is a one-time (not annual) fee. It can take up to six weeks to process, so please apply no later than June 12, 2020.  

If you are unsure if you already have a business license, you may verify it under the Learn More section on the website, or contact sales tax staff at salestax@bouldercolorado.gov

For those of you from out of state, you also need to apply for a State of Colorado Special Events license. See their form for details on fees.

We are required by both the City and the State to submit a list, including contact information, of all participating artists following the show.
 

Do you have Booth Sitters?

Yes – we have volunteer booth sitters both days of the event.  Please let us know when you pick-up your packet if you would like the booth sitters to check-in with you periodically during the event.  You may also request a booth sitter by calling us at the Visitor Information Center.  We will also bring water around throughout both days of the event - and you can let those volunteers know that you are in need of a booth sitter as well.

 

Is there Overnight Security?

Yes, we have hired additional private security personnel – they work on 14th Street on Friday from 8 pm – 7 am and on both 14th Street and the Pearl Street Mall on Saturday night from 7 pm until 7 am on Sunday morning. Please keep in mind that they have a number of tents with four sides to watch.  Please secure your merchandise properly or (preferably) remove it altogether overnight.

 

What do I need to do to secure my booth at night?

Theft has not been an issue for us at this show, but we have had occasional instances of people trying to gain access to the booths for shelter.  We encourage everyone to lock up merchandise at night.  This will protect it from access, as well as theft and wind damage.  Removing merchandise from your booth is the best choice for smaller items.  You are allowed to pull up to your booths in the evenings to make this easier.  If you feel this is not a choice for you, please lock up the merchandise in your booth. Place it together in the center of your booth, cover it, rope it and lock it.  You can also help by securing the edges of your tent.  Using plastic ties on the zippers or put several knots in the ropes closing your tent.  Some artists wrap the entire tent in flexible fencing (which can be purchased at any hardware store) and zip tie shut.  Anything that you can do to make it harder to get at your merchandise will help secure it.

 

Where are the restrooms?

Public Restrooms are located to the north of the Visitor Information Center on the northeast corner of 13th and Pearl streets.  There are also three portable restrooms located just north of the public restroom building.

 

What If It rains?

Pearl Street Fest will be held rain or shine. We only close down when the weather presents a safety hazard to patrons, artists and staff.

 

Are pets welcome at the event?

If you have a booth on 14th Street, you may have a pet with you.  Pets are not allowed on the Pearl Street Mall.  This is a City of Boulder ordinance and the City of Boulder PD will ticket you if you are in violation.  

Here are a few local pet day care facilities if you need one:

 

If you have any additional questions about the event that are not addressed above, please contact our Events Department.